Manager - Vendor Business Office at Novartis

About This Role

Job Description Summary

Reporting to the AD VBO, who manages qualification of clinical activities for assigned vendor categories. Working in a matrix environment, oversee supplier operations, implement qualification strategies, and ensure effective supplier governance. Act as a point of escalation for unresolved supplier issues, support operational management, and lead supplier due diligence within assigned category.

Job Description

Activities & Interfaces How does this role operate within, interact with and impact the organization?

Provide risk-based governance and oversight for vendors, ensuring regulatory and quality compliance.
Support standardization and consistency in service delivery across the organization.
Lead supplier due diligence activities, overseeing timely qualification and re-qualification requirements globally and locally.
Ensure quality and completeness of qualification and governance documentation in all relevant systems.
Maintain and update due diligence documents along with the templates and tools for supplier management.
Develop supplier management plans with appropriate governance structures, driving process improvement and harmonization to ensure compliance with Novartis policies and procedures.
Interface with cross-functional teams, providing leadership and direction to drive collaborative initiatives and ensure alignment on supplier management objectives.
Offer consultation on service and category-specific expertise to internal stakeholders.
Ensure all the category vendors are inspection and audit ready at all times.

Leadership Capabilities: What leadership capabilities are essential for success in this role?

Demonstrated strategic skills; organizational knowledge; advanced planning and project management skills, as well as an advanced understanding of business processes.
Ability to influence without authority & independently.
Very strong vendor management skills
Partnering skills with internal and external stakeholders
Demonstrated leadership capabilities, including the ability to inspire, motivate, and guide cross-functional teams toward shared objectives

Manager - Vendor Business Office

About This Role

Activities & Interfaces How does this role operate within, interact with and impact the organization?

Provide risk-based governance and oversight for vendors, ensuring regulatory and quality compliance.

Support standardization and consistency in service delivery across the organization.

Lead supplier due diligence activities, overseeing timely qualification and re-qualification requirements globally and locally.

Ensure quality and completeness of qualification and governance documentation in all relevant systems.

Maintain and update due diligence documents along with the templates and tools for supplier management.

Develop supplier management plans with appropriate governance structures, driving process improvement and harmonization to ensure compliance with Novartis policies and procedures.

Interface with cross-functional teams, providing leadership and direction to drive collaborative initiatives and ensure alignment on supplier management objectives.

Offer consultation on service and category-specific expertise to internal stakeholders.

Ensure all the category vendors are inspection and audit ready at all times.

Leadership Capabilities: What leadership capabilities are essential for success in this role?

Demonstrated strategic skills; organizational knowledge; advanced planning and project management skills, as well as an advanced understanding of business processes.

Ability to influence without authority & independently.

Very strong vendor management skills

Partnering skills with internal and external stakeholders

Demonstrated leadership capabilities, including the ability to inspire, motivate, and guide cross-functional teams toward shared objectives

Similar Jobs

Ability to lead a functional and/or operational team independently

Advanced degree in science or business with equivalent experience.

Languages: Fluent English, oral and written.

Experience/Professional requirements:

12+ years working experience and excellent knowledge of the clinical operation processes (5+ years in core clinical operations) and vendor management.

Excellent knowledge of GxP and ICH regulations

Expert knowledge of clinical trial design and mapping to supplier requirements

Proven leadership experience in managing teams and driving results

Thorough and technical understanding of Novartis specifications for supplier provided services

Demonstrated leadership with supplier relationship management and/or expert knowledge of specific service areas

Demonstrated partnering across divisions with internal and external stakeholders

Demonstrated root cause analysis, problem solving, and solution generation skills

History of successfully working in a cross-functional global team and proven ability to function in matrix structure organization

Leadership to deliver projects according to required and deliverables

Excellent influencing and communication skills

Experience or expertise in one or more of Vendor Management Role accountabilities (e.g. global process ownership, business system owner, SOP & FMR management, global training on supplier related SOPs and processes.

Manager - Vendor Business Office

About This Role

Activities & Interfaces How does this role operate within, interact with and impact the organization?

Provide risk-based governance and oversight for vendors, ensuring regulatory and quality compliance.

Support standardization and consistency in service delivery across the organization.

Lead supplier due diligence activities, overseeing timely qualification and re-qualification requirements globally and locally.

Ensure quality and completeness of qualification and governance documentation in all relevant systems.

Maintain and update due diligence documents along with the templates and tools for supplier management.

Develop supplier management plans with appropriate governance structures, driving process improvement and harmonization to ensure compliance with Novartis policies and procedures.

Interface with cross-functional teams, providing leadership and direction to drive collaborative initiatives and ensure alignment on supplier management objectives.

Offer consultation on service and category-specific expertise to internal stakeholders.

Ensure all the category vendors are inspection and audit ready at all times.

Leadership Capabilities: What leadership capabilities are essential for success in this role?

Demonstrated strategic skills; organizational knowledge; advanced planning and project management skills, as well as an advanced understanding of business processes.

Ability to influence without authority & independently.

Very strong vendor management skills

Partnering skills with internal and external stakeholders

Demonstrated leadership capabilities, including the ability to inspire, motivate, and guide cross-functional teams toward shared objectives

Similar Jobs

Ability to lead a functional and/or operational team independently

Advanced degree in science or business with equivalent experience.

Languages: Fluent English, oral and written.

​Experience/Professional requirements:

12+ years working experience and excellent knowledge of the clinical operation processes (5+ years in core clinical operations) and vendor management.

Excellent knowledge of GxP and ICH regulations

Expert knowledge of clinical trial design and mapping to supplier requirements

Proven leadership experience in managing teams and driving results

Thorough and technical understanding of Novartis specifications for supplier provided services

Demonstrated leadership with supplier relationship management and/or expert knowledge of specific service areas

Demonstrated partnering across divisions with internal and external stakeholders

Demonstrated root cause analysis, problem solving, and solution generation skills

History of successfully working in a cross-functional global team and proven ability to function in matrix structure organization

Leadership to deliver projects according to required and deliverables

Excellent influencing and communication skills

Experience or expertise in one or more of Vendor Management Role accountabilities (e.g. global process ownership, business system owner, SOP & FMR management, global training on supplier related SOPs and processes.

Experience/Professional requirements: