Clinical Trial Associate

Vendor and System Coordination

• Partner with CROs and vendors to ensure timely exchange and filing of essential study documents; support access, permissions, and troubleshooting for study systems as needed.
• Maintain accurate study information in clinical systems (e.g., eTMF, CTMS, eISF portals) by ensuring timely updates, quality checks, and completeness.
• Participate in the system UAT, as needed.

Documentation, TMF Quality, and Inspection Readiness

• Manage the electronic Trial Master File (eTMF) for assigned studies, including document processing, metadata quality, periodic QC, and completeness checks.
• Support development, review, and distribution of study documents such as study plans, trackers, templates, and site communication packages.
• Assist with audit/inspection readiness activities including TMF remediation, file reconciliation, and preparation of study documentation for internal or external reviews.

Collaboration and Continuous Improvement

• Collaborate cross-functionally with Regulatory, Clinical Supplies, Data Management, Safety, and Quality to align on timelines and operational deliverables.
• Ensure day-to-day activities follow Immunome SOPs, GCP, and applicable regulations; identify and communicate compliance risks and propose mitigations.
• Contribute to process improvements by helping develop or refine trackers, templates, and SOPs, and by sharing best practices across study teams.

Qualifications

• B.S. in Life Sciences, Nursing, or a related field.
• A minimum of 2 years of biotech / pharmaceutical industry; clinical research experience with increasing responsibility required.
• Oncology clinical trial experience is strongly preferred.
• Working knowledge of ICH-GCP and relevant regulatory requirements; experience supporting audits / inspections is a plus.
• Hands-on experience managing trial documentation and TMF / eTMF processes; familiarity with common systems (e.g., Veeva Vault eTMF / CTMS or similar) preferred.
• Experience supporting study start-up, including site regulatory document collection and IRB / EC submission support is strongly preferred.
• Experience working with CROs, vendors, and investigative sites; ability to coordinate deliverables across multiple stakeholders.

Knowledge and Skills

• Strong understanding of clinical trial documentation standards and the structure of the Trial Master File (TMF).
• Excellent organizational skills and attention to detail; able to maintain accurate trackers and manage competing deadlines.
• Ability to communicate effectively with internal teams and external partners (e.g., sites, CROs, vendors) in a professional, service-oriented manner.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and comfort learning new clinical systems and processes. Proficiency in Smartsheet is preferred.
• Demonstrated ability to proactively identify issues, follow through on action items, and escalate appropriately.
• Ability to work independently while also thriving in highly collaborative, cross-functional teams.
• Strong problem-solving skills and a continuous-improvement mindset in a dynamic, fast-paced environment.
• Commitment to quality and compliance, with a strong sense of ownership for maintaining inspection-ready documentation.